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Public Records Policy
Access to information concerning the conduct of the people’s business is a right of every person in this state. Records of the County Auditor which are not exempt from disclosure under the law are available for inspection and copying in accordance with the Ohio Public Records Act. Requests for records may be made during regular business hours to:
You may view the records you have requested at all reasonable times during the regular business hours of this office. If you wish to view public records of our office, we will promptly make them available to you. If you wish to receive copies of records, we will provide them within a reasonable period of time. “Prompt” and “reasonable” take into account the volume of records requested; the proximity of the location where the records are stored; and the necessity for any legal review of the records requested.
Once we have received your request, we will provide our response or acknowledge your request and provide you with: an estimate of when you should expect our response, an estimated cost if copies have been requested, and the items (if any) that we expect may be exempt from disclosure. If at any time prior to completing our response, we believe our response will take longer than initially estimated (because of the volume of records required, the proximity of location where the records are stored; or the complexity of the legal review); we will inform you of this change.
It is within your rights not to:
Please note that if we have denied your request because it is over broad, ambiguous, or doesn’t reasonably identify our records, we will provide you with information about how our records are maintained and if you wish, you may revise your request for the records.
A fee for copies of public records may be charged which covers the direct costs of duplication incurred by the Auditor’s Office. In addition, actual cost of postage or other delivery may be charged. We may require payment of these fees prior to processing your request.
David A. Graham
Greene County Auditor
69 Greene Street
Xenia, Ohio 45385
(937) 562-5065
You may view the records you have requested at all reasonable times during the regular business hours of this office. If you wish to view public records of our office, we will promptly make them available to you. If you wish to receive copies of records, we will provide them within a reasonable period of time. “Prompt” and “reasonable” take into account the volume of records requested; the proximity of the location where the records are stored; and the necessity for any legal review of the records requested.
Once we have received your request, we will provide our response or acknowledge your request and provide you with: an estimate of when you should expect our response, an estimated cost if copies have been requested, and the items (if any) that we expect may be exempt from disclosure. If at any time prior to completing our response, we believe our response will take longer than initially estimated (because of the volume of records required, the proximity of location where the records are stored; or the complexity of the legal review); we will inform you of this change.
It is within your rights not to:
- Disclose your identity when you request records;
- Provide our office with a written request; and
- Provide a reason why you have requested these records.
Please note that if we have denied your request because it is over broad, ambiguous, or doesn’t reasonably identify our records, we will provide you with information about how our records are maintained and if you wish, you may revise your request for the records.
A fee for copies of public records may be charged which covers the direct costs of duplication incurred by the Auditor’s Office. In addition, actual cost of postage or other delivery may be charged. We may require payment of these fees prior to processing your request.