Digital Repository

Preservica logo (PNG)

Search for digital images of public records and archival materials using Preservica

This website will help you search our digital repository (Preservica) for public records and archival materials in the Greene County Records Center and Archives' Collections.

What is Preservica?

Preservica is an active preservation platform that manages long-term preservation of born-digital and digitized materials from departments across Greene County, ensuring accessibility and authenticity of digital materials. You can search Preservica to locate digital materials within our collections.

Please note that there is only a select number of records and materials that have been digitized. If you would like to gain access to analog records, researchers may request to view these materials in our reading room. Appointments are not necessary, but they are encouraged. We are happy to fulfill records requests for off-site researchers. Please use the online request form to submit inquiries. Pursuant to the Ohio Public Records Laws, you also may submit a public records request using our online request form.

As we transition to Preservica, our digital repository will continue to grow. Please check back often to search for the most up-to-date records.

Start Your Search

The materials of the digital repository are organized hierarchically - Collection, box/folder, and individual items or files. 

Each department will be represented as a collection. Icons will appear to indicate the level of description:

Preservica folder (PNG) Represents a folder. Folders contain sub-folders, individual items, files, or file types.

Preservica image (PNG) Represents an individual file, specifically a document or photograph file.

Preservica video (PNG) Represents a video file.

You may search Preservica using the search bar or by browsing the digital repository. When available, metadata will appear towards to top of the page, which will provide more detailed information about the digital collection/material.

Browsing

By browsing the archive, a researcher is able to view the current holdings for the Archives. The browse feature enables users to examine the contents of each collection in more depth. To browse, use the "browse digital repository" button in the upper left corner.

This will take the user to the complete repository, allowing a researcher to refine a search or browse each collection at will. A researcher can sort the content by title, subject, or date. The content can also be viewed as a list, table, or tile/gallery. 

Searching

By searching the archive, a researcher is able to view and search the entire collection simultaneously using keyword search. To search, enter your keyword into the search bar and click the "archive" button to the right. Filters can be added to your search at any time by using the Add Filter (+Filter) button to the right of the search bar (see additional search information below).

Search Tips

Boolean Searching: Keywords may be combined using Boolean operators. The most commonly used Boolean operators are AND, OR, and NOT. The use of these operators between keywords controls the way the search terms are combined and instructs the computer to search for keywords in a particular combination.

Exact Phrase: In general, phrases of two or more words are placed in quotation marks (" ") to indicate that only content with that phrase in the metadata will populate.

Wildcard Search: In most cases, the truncation sign is an asterisk (*); however, users may also use an exclamation point (!) or question mark (?). If a keyword is truncated, the computer searches for the root of the keyword with all variant endings.

Refining Search: The advanced search option can be accessed at any time using the Add Filter (+Filter) icon. This will provide the user with a dropdown menu to search various fields using a keyword search. Multiple filters can be used, but they have to be added one at a time.