The Probate Court has exclusive jurisdiction to finalize adoptions in Greene County. Those wishing to adopt are required to submit to a personal and home investigation to insure their suitability as adoptive parents. See below for the forms required in adoption proceedings. If you are not sure how to proceed with the adoption process, please contact an attorney. The Deputy Clerks in Probate Court are prohibited by law from giving legal advice.

All Adoption hearings and records and confidential by law.

Available Forms

Adopted Children Requesting Information on an Adoption

All adoption files in Probate Court are confidential.

The new adoption laws that went into effect on March 20, 2015; do not make changes to what we, in Probate Court, are allowed to release to the adopted child. Those laws refer to the files and information that belong to the Ohio Department of Heath and Ohio Department of Job and Family Services. Please refer to their websites to determine their procedure on releasing information.

In Greene County Probate Court, all of our adoption files are confidential. Occasionally, we can release medical history only (if there is medical history in the file). Please be aware that in older cases there usually is not any medical history in our files at all. We will not know whether your file contains medical history, until we review the file.

If you would like to have us review your file to determine if there is medical history, you must send the following to: Greene County Probate Court, 45 N. Detroit Street, Xenia, Ohio 45385.
  • A letter to the Judge explaining why you want this information. In the letter, you must provide us with your name, address and telephone number.
  • $50.00 fee: This fee must be included with the letter (cash, check or money-order only)
    • Note: the fee is non-refundable. If there is no medical history in the file, you do not get the filing fee back.
We do not keep adoption files on site. Therefore, it may take several business days for us to obtain the file. When we have the file on site, the Judge will review the entire file and determine if there is anything in there that we are allowed by law to release to you.

If there is not medical information in the file:
      The Judge will send you a letter explaining that there is no medical information in the file and there is nothing that we are allowed by law to release to you. The matter will then be closed

If there is medical information in the file:
      We will contact you to schedule an appointment for you to meet with the Judge. At the meeting you will need to provide verification as to why you need this medical information. The Judge will then make a determination as to what information may be released to you.