The Greene County Recorder’s office will reopen to the public May 11th, 2020, with restrictions. The General Public and Veterans wishing to access our office are encouraged to call first on the Recorder’s main line (937) 562-5270 and make an appointment so we can safely accommodate you. All customers are required to wear a mask when visiting our building at 69 Greene Street.
Those wishing to drop off Documents for recording, please continue to use our Drop Box outside or on the 1st Floor. There will be NO WALK THROUGH RECORDINGS (per Auditor and Recorder). Of course you may still use the mail, overnight or e-filing through Simplifile (e-filing is mortgages and mortgage related documents only).
All Title Examiners, Land professionals and others wishing to examine our documents please read the following: You will need to make an appointment starting May 8th by calling Carly at (937) 562-5271 between 9am-12pm only. Appointments are allowed 2 days in advance. There will only be allowed 4 individuals each shift—3 shifts a day. These are 2 hour shifts and 1 shift per day per individual is allowed. See below shifts and times.
9am-11am, 11:30am-1:30pm and 2pm-4pm
We still encourage you to do most of your searching from home/office in that the 2 hours for you are strictly enforced. Those wishing to examine Recorder's records you may access our index books dated 1925-1983 via the link shown below. Our index from 1984 to date is on our Recorders Document Search - link is below - and images are available from 1995 to date.
Prior to 1984 Direct/Reverse Index Books
Recorder's Document Search
ALL MUST wear mask entering and leaving building and at all times in the building. No food or drink may be brought in. We ask you stay in restricted area and practice social distancing while in our building. We also encourage you to bring sanitizing wipes/spray in with you. We are still low on these items. Starting Monday May 18th all faxing fees for all documents will be returned to the state mandated of $2.00 per page.
Eric C Sears, Recorder
The County Recorder keeps and maintains accurate land records that are current, legible, and easily accessible. An important aspect of the Recorder’s work is to index each document so it may be readily located within the official confines of the office. Accurate indexing makes it possible for persons searching land records to find the documents necessary to establish a “chain of title” (history of ownership) and ensures that any debts or encumbrances against the property are evident.
These invaluable records are utilized by:
Land title examiners
Without the work of the County Recorder in recording, safekeeping, and organizing all documents in a competent and logical manner, it would be nearly impossible to purchase land and be assured of a clear title or to lend money with land as security.
Notice of Increased Recording Fees - Effective October 17, 2019
Document Filing Notification - Register your Property
Recorder's Document Search
Search the index of recorded documents.
Records are indexed from 1984 forward.
Recorder's UCC/FS Statement Search
Search the index of recorded UCC/Financing
Statements. Records are indexed
from 1984 forward.
Property Transfer Tracking Table
This table will allow you to check the status of a recently submitted transfer recording.
Plat Book Conversion Table
Look up your Plat Book Volume and Page and convert it to the new Plat Cabinet and Page.
Property Fraud Alert Notification
Register your Property for Document Filing Notification.
Recording Fee Calculator
Calculate a quote based on the State of Ohio Recorder's fee schedule for recording of your documents.