Posted on October 22, 2021 at 12:09 PM by Melissa Dalton
We have had quite the Archives Month! This week, we celebrated American Archives Month and our 25th Anniversary with an Open House! It was so great to open our facility up to the public, and to share some of the unique and interesting records and stories we hold.
On Wednesday, October 20, 2021, we held an Open House. We had a great turnout, and everyone was very excited to see our facility, our records, some of the antique furniture, and of course, the Victrola!
We had over thirty people attend the Open House, and they all had varying interests. We had a homeschool family attend to provide an opportunity for the kids to learn about local history, and the various types of resources available to them. To be honest, not many kids come into our facility, and most experience it from the classroom. So, it was great to see them learning about what an archive is and seeing it in person!
Elise greeting visitors during the Open House
We have several people tell us they heard about the Open House from different social media platforms, as well as the newspaper, and had never been here before so they decided to pop in. It is wonderful that so many newbies dropped in to see what we have and to learn more about how we can assist them with their particular research interests.
Couple viewing their marriage record during the Open House
We would like to give a special thanks to a few people. First, to our volunteers who took time out of their schedules to help us with our Open House. David, thank you for being our DJ for the day and running the Victrola. Lori and Barbara, thank you for manning the time capsules and providing the attendees with some information about the materials. Karen, thank you for helping Joan manage the entrance. Elizabeth, thank you for helping make sure food and drinks didn’t make their way into our archival storage areas! Again, we couldn’t have done it without you!
David selecting the next 78 for the Victrola!
Another special thank you to Rick Perales, Greene County Commissioner, for taking time out of his busy schedule to attend the Open House. It is a great sign of support and we are very appreciative for all you and the rest of the Commissioners do for us.
Robin and Melissa showing Greene County Commissioner, Rick Perales, the 1901 Time Capsule materials
We are sharing a few of the photographs here, but please visit our Facebook page to see more!
Thank you for helping us celebrate American Archives Month, and our 25th Anniversary! If you didn’t get to see the slideshow of the Archives over the years, we will be adding it to our YouTube page. We will be sure to share the link on our Facebook page once it is up!
Until Next Time!
Posted on October 15, 2021 at 10:27 AM by Melissa Dalton
Happy Belated Electronic Records Day!
Electronic Records Day was October 10, 2021 and is sponsored by the Council of State Archivists and is a day to remind everyone of the importance of managing their electronic records, such as email, social media, text messages, and other electronic files.
Do you have electronic records in your department that you are required to keep longer than 10 years? If so, what precautions have you taken to ensure that they will be accessible 10, 20, or even 100 years from now? If you think that just scanning and storing records on CDs will solve all of your preservation issues… think again! The lifespan of data on a CD is usually only 5-10 years so you need to make sure that you have another plan for long-term preservation. Just as you do with your paper records, you should have a plan for ensuring that your electronic records with long-term retention, will be accessible as required by the Ohio Revised Code.
Please see the attached document, created by the Council of State Archivists, regarding the importance of having an electronic preservation system in place for records with a long-term retention period.
Posted on October 8, 2021 at 11:27 AM by Melissa Dalton
Last year was weird. I think we all can speak of events or plans that were cancelled due to COVID, and we were not immune to it here at the Archives. Pretty much every event or program was cancelled, or moved to virtual. As such, we were unable to hold our annual Records Management Training Fair (RMTF) in 2020. This Fair provides an opportunity for Greene County employees to learn some fundamentals of records management and why it is important to the work they do, as well as a chance to learn about Ohio Public Records laws, all in a fun, yet competitive, environment. So, this year, we were happy to be able to bring back our RMTF to an in-person event!
The Greene County Archives hosted the 4th Annual Records Management Training Fair on Wednesday, October 6, 2021. The Archives’ staff, along with our wonderful volunteers, put together several games and informational exhibits/displays that Greene County employees could play and review, all focused on various aspects of records management. We added a few new stations this year, and changed some others to just informational. This year, we brought back some old favorites, such as Records Land, Build-A-Box, Records Management Wheel, Cyber Security, Microfilm, and the Scavenger Hunt. We also added a few new ones! This year, we added a station for the Prosecutor’s Office to talk about Public Records Requests and a station for Environmental Services to discuss the new shredding services for Greene County. We also added some new games, such as online puzzles and mini-escape rooms! This year was a little smaller, but we still had a nice turnout. The Fair was well-received, and we got some great reviews and feedback from attendees.
A special thank you to the Prosecutor’s Office, Microfilm Department, Data Processing, and Environmental Services for all taking part in our training fair! We look forward to continuing this partnership, and appreciate their willingness to take some time out of their busy schedules to make this a great event!
Be sure to check out our Facebook page for all the pictures from the event. There were just too many to add to the post.