Clock Tower

Out of the Clock Tower

Hello and welcome to the Greene County Archives' blog, "Out of the Clock Tower".  Please join us as we share information on archival issues, news, special events, and highlights from our collection.

Before the archives program began in Greene County in 1996, permanent records were stored in every conceivable space, in basements, garages, and closets. Usually they were in boxes of various shapes and sizes, although seldom adequately labeled, but occasionally they were just in loose piles of books and papers. Most notable were the old records stuffed into the clock tower of the County Courthouse, where they shared their home with pigeon droppings.

Now, there is a clean, environmentally controlled, well appointed location for the county archives, where our historical records are housed in standard sized boxes on steel shelves. We have taken note of their journey in the name for our blog.

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Jul 14

FamilySearch Imaging Project

Posted on July 14, 2017 at 4:15 PM by Jessica Cromer

The Archives has some very exciting news!

We are working with FamilySearch to digitize records so that they will be made available online, searchable, and extra digital copies stored as part of an archival disaster management plan. This is a symbiotic relationship where FamilySearch and the Archives both benefit in preserving and sharing public records. The FamilySearch volunteer working with us is David.

FamilySearch is a non-profit organization that is dedicated to bringing families together across generations by providing access to public records. These records are made available through a free, online database that provides public access to genealogical records.

1-Imaging Camera 2-Imaging Camera

FamilySearch sends volunteers to courthouses, records centers, and other repositories across the globe to image records of genealogical value. Ohio counties that have recently taken advantage of this program include Clinton, Crawford, Cuyahoga, Hamilton, Jefferson, Trumbull, and Washington. Greene County, along with many other Ohio counties, took advantage of these services back in the early 1970s when images were stored on microfilm. This service is provided at no cost to the repositories. The volunteers are equipped with cameras and scanning technology to capture images of various types of records like books, case files, etc. The records remain in the care and oversight of the Records Center while the volunteers are completing the imaging process.

4-Prepping Records 1 5-Prepping Records 2

Copies of the images are saved on an external hard drive which is given to the Records Center. Images are scanned at 300 dpi, in color or black and white (depending on our request) and saved as either JPG or TIFF files. Digital images can later be converted to microfilm by our Microfilming Department for permanent retention if needed.

6-David from FamilySearch 1 7-David from FamilySearch 2

Digital images will be uploaded to the FamilySearch website and will be accessible and free of charge to researchers. As with previously imaged records by FamilySearch (back in the 70s), the Greene County Archives will provide a link to the images on FamilySearch on the Archives’ website. This allows more access to our Greene County records without using County servers to store the images. Additionally, this provides backup copies of long-term and permanent records that can be utilized in the event of a disaster.

3-Small portion of records to be imaged

Benefits of the program include:
• Provides quality digital images of records that have not yet been imaged without costing the County anything (employee time, resources, funds);
• Digital images can later be converted to microfilm for long-term and permanent preservation;
• Provides duplicate images that can be utilized in the event of a disaster;
• Increases access to a large number of public records (without Greene County having to provide the server space);
• Provides an alternate means of imaging a large number of permanent records without overtaxing the Microfilm Department.

...An all around win-win!

Until Next Time!


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