Clock Tower

Out of the Clock Tower

Hello and welcome to the Greene County Archives' blog, "Out of the Clock Tower".  Please join us as we share information on archival issues, news, special events, and highlights from our collection.

Before the archives program began in Greene County in 1996, permanent records were stored in every conceivable space, in basements, garages, and closets. Usually they were in boxes of various shapes and sizes, although seldom adequately labeled, but occasionally they were just in loose piles of books and papers. Most notable were the old records stuffed into the clock tower of the County Courthouse, where they shared their home with pigeon droppings.

Now, there is a clean, environmentally controlled, well appointed location for the county archives, where our historical records are housed in standard sized boxes on steel shelves. We have taken note of their journey in the name for our blog.

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Aug 11

A Call for Info on a Long-Lost Family Member / The Importance of Records Management

Posted on August 11, 2017 at 3:56 PM by Jessica Cromer

"Georgia Woman Searching For Long-Lost Sister"

2006-06-09_Kathe Newspaper Article Cropped
Xenia Daily Gazette, Friday, June 9, 2006

Since this article, Luanne is still looking for her sister Joanne. She has emailed, called, and visited the Greene County Archives in 2006, 2009, 2013, 2016, and recently again in 2017. We have searched time and again resulting in no relevant answers. We are asking for your help to pause and think about whether you or someone you know might know or have known anything about Joanne, and to help spread the word around to help Luanne find some answers.

Records Management plans are essential to records centers so that we know where records are located, what records we have, and therefore what records we do not have. Greene County Archives has had a Records Management plan for 21 years (ever since the Archives started). We have searched and exhausted the options here to assist Luanne. We very much want to find something for her but it is just not here. If anyone knows anything at all about Joanne, past or present, please let us know.

Without the management of records, and not just having retention schedules but also adhering to them, there would always be questions about what exists and where. This would also bring into question the decisions and judgements made within those institutions, having the potential for both moral and legal ramifications. Searches such as Luanne’s would always feel open-ended at every place she went for information. It should not have to be this way.

In Records Management, there are Generally Accepted Recordkeeping Principles of which we here at the Greene County Records Center and Archives follow:
  • Principle of Accountability
  • Principle of Integrity
  • Principle of Protection
  • Principle of Compliance
  • Principle of Availability
  • Principle of Retention
  • Principle of Disposition
  • Principle of Transparency

(Records Centers and Archives are much more than just a place to keep cool things!)

Until Next Time!


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