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Bid Title: PY21 Spring Valley Water Facilities Improvements
Category: Department of Development
Status: Closed
Additional Status Information: Scope Addendum & bid due date extended 6/30/2022
Bid Recipient: Greene County Board of Commissioners - 35 Greene St., Xenia, OH 45385


June 3, 2022


Subject:  PY21 Critical Infrastructure

              Village of Spring Valley Water Facilities Improvements


Enclosed you will find work specifications from Mote & Associates, Inc. for the Village of Spring Valley to install a booster station with underground storage which will hold a 20,000-gallon clear well to replace the existing 100,000 gallon steel water standpipe. Demolition of the existing steel water standpipe will be bid out separately at a later date. Please note that all bids must be based on current federal prevailing wage rates (see attached) and should include a useful life statement as well as references. Work is expected to begin immediately following contract execution, weather-permitting.



June 13, 2022


Mandatory pre-bid meeting will be at the following location:

2603 Old US 42

Spring Valley, OH 45370



June 23, 2022

Before 11:00am

Bids shall be submitted in a sealed envelope, properly identified with bidder’s name, and bid opening date. Bids shall be addressed to Greene County Board of Commissioners.

35 Greene Street

Xenia, Ohio 45385

  • Bids received after 10:59am on June 23, 2022, will not be included in the eligible bids for the project.


June 23, 2022


Bids will be publicly opened at 35 Greene Street, Xenia, Ohio 45385, and read aloud for public record.


Each bidder must insure that all employees and applicants for employment are not discriminated against because of race, color, religion, handicap, age, familial status, sex, or national origin.


The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very-low income persons, particularly persons who are recipients of HUD assistance for housing. The selected Contractor shall abide by the Section 3 obligations, as described at 24 CFR 75.19. The selected Contractor shall also meet or exceed labor hours benchmark goals: (1) Section 3 Workers: 25% or more of the total number of labor hours worked by all workers and (2) Targeted Section 3 Workers: 5% or more of the total number of labor hours worked by all workers. Finally, the selected Contractor must complete all Section 3 reporting obligations. Reference the bid posting on the county website for all required Section 3 documents.


If, at the time this contract is to be awarded, the lowest and most responsive base bid submitted by a responsible bidder does not exceed the amount of funds then estimated by the Greene County Board of Commissioners as available to finance the contract, the contract will be awarded on the base bid only. If such a bid exceeds such amount, the Greene County Board of Commissioners may reject all bids or may award the contract on the base bid combined with such deductible alternates applied in numerical order in which they are listed in the Form of Bid, as produces a net amount which is within the available funds.


The contractor shall comply with the laws of the State of Ohio relating to insurance coverage and shall carry during the performance of this contract, and keep in full force, Workers’ Compensation Insurance. A copy of the document evidencing said Workers’ Compensation coverage shall be furnished to the Greene County Board of Commissioners upon request.

The contractor agrees to obtain and maintain, at their expense at all times throughout the term of this contract, a policy of professional liability and commercial general liability insurance with an insurance company licensed in the State of Ohio. The policy shall have limits not less than one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate to cover any loss, liability, or damage alleged to have been committed by the contractor or the contractor’s agents, servants, or employees.


If operation of an automobile occurs in commencement of services by the performance of this contract, the automobile liability insurance shall be mandatory in the amount of one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate. All policies shall name the Board of Greene County Commissioners and the contracting Department as additional insured.


This work is also subject to the conditions for contractors in the U.S. Department of Housing and Urban Development, Community Development Program and Executive Order 11246 as amended. It is also subject to Executive Order 11246, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375, and as supplemented in the U.S. Department of Labor Regulations (41 CFR, Part 60).



Publication Date/Time:
6/3/2022 8:00 AM
Publication Information:
Website and Xenia Daily Gazette
Closing Date/Time:
6/30/2022 11:00 AM
Bid Opening Information:
Thursday, June 30, 2022
Addendum Date/Time:
Pre-bid Meeting:
June 13, 2022, at 10:00am
Contact Person:
Sarah Mault, Community Development Coordinator (937) 562-5350 or
Download Available:
Plan & Spec Available:
Plans and technical specifications are available online. Please see related documents below.
Business Hours:
7:30AM to 4:30PM
Fax Number:
(937) 562-5645
Special Requirements:
MANDATORY PRE-BID MEETING will be held on Monday, June 13, 2022, at 10:00 AM at 2603 Old US 42, Spring Valley, OH 45370.

SEALED BIDS ARE DUE: Thursday, June 23, 2022, before 11:00 AM

Any proposals received AFTER 10:59 AM on June 23, 2022, will NOT be accepted.

Bid bond is REQUIRED to be submitted with your proposal. Bid must also include a federal prevailing wage statement, a useful life statement, and a list of references. Project is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3).

Related Documents:

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